Hospital Pharmacy Management Software: Batch Stock, FEFO and Billing
Hospital pharmacy management software tracks medicines by batch and expiry, dispenses using FEFO (first expiry, first out), manages purchase orders and goods receipts, keeps Schedule H and X registers, and posts each dispense to the patient's bill. It reduces expiry losses, stock-outs and medicines issued without being billed.
A hospital pharmacy serves OPD, wards and OT, and every item it issues should reach a bill. The batch is the unit that makes that possible.
This is one part of a connected hospital management system.
Pharmacy capabilities
FEFO dispensing worklist
Auto-sorts batches by nearest expiry and locks stock in real-time transactions.
Medication batch tracking
Batch number, manufacture and expiry dates, MRP, purchase cost and low-stock alerts.
Purchase orders and GRN
Supplier catalogue, requisitions, re-order thresholds and goods receipt.
Controlled substances register
Schedule H and X records with doctor, patient and batch.
Prescription-linked dispensing
Doctor prescriptions arrive in the pharmacy worklist.
Billing integration
Dispensed items post to the patient account automatically.
Purchase to dispense
- Raise purchase orders when stock hits re-order levels.
- Receive goods with batch and expiry details.
- Pharmacist sees the digital prescription in the worklist.
- FEFO proposes the correct batch; stock is locked.
- The sale posts to the bill and the stock ledger.
Read the guides
Frequently asked questions
How does HMS manage pharmacy inventory?
It records stock by batch with expiry dates, deducts stock on dispense, alerts on low stock and near-expiry items, and posts each dispense to the patient's bill.
What is FEFO in hospital pharmacy?
FEFO means first expiry, first out: the batch closest to expiry is dispensed first, regardless of arrival date.
See it working on your own workflow
Book a free walkthrough and we will map your departments, rates and discharge process to a working QureSetu setup.
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